Rules for Full Members, Associates, Student Members and Applicants

Version 1.3

Introduction

This document sets out the Rules governing Membership of bmedi@ (“bm“)

Every Member of bm is bound by all of these Rules while it remains a Member of bm. Every person applying to become a Member of bm is bound by the provisions of Rule 1. Associates and Students are bound by Rules 1.4, 2, 3, 4, 5 and 6 subject to the terms of any further agreement between bm and that Associate or Student.

1. Acceptance as a Member

1.1 Applications to become a Member of bm must be submitted using the application form, and according to the procedure, approved by the Board from time to time. All applicants must ensure that the information submitted in any application form and any additional information provided is fair, complete and accurate.

1.2 Acceptance as a Member of bm and the appropriate Class of Membership are both at the sole discretion of the Board.

1.3 For the avoidance of doubt the Board shall at all times at its sole discretion be entitled to reject an application for Membership, Student Member or Associate status by any person irrespective of whether that person fulfils the relevant criteria or to accept any application for Membership, Student Member or Associate status where the applicant does not fulfil all of the relevant criteria. The appropriate Class of Membership applicable to any undertaking or person is at the discretion of the Board and may be amended by the Board at any time.

1.4 Associates and Student Member criteria
Associates are companies or individuals with an interest in the new media industry who do not wish to be full members and shall only be entitled to the limited benefits set out for Associates in the Schedule to these rules (as may be amended by the board from time to time).

Student Members are individuals in full time education within the Bradford district and are only entitled to the limited benefits set out for Student Members in the schedule to these rules (as may be amended by the board from time to time).

Student Members are not Members of bm and consequently have no voting rights or representation on the bm Board. Associates have rights to attend general meetings but cannot be a director on the bmboard. The bm board reserves the right to agree individual terms with each individual Associate.

1.5 Member criteria: Members should have an interest in promoting and supporting new media in the Bradford area.

2. Conduct

2.1 Every Member, Associate and Student Member of bm must ensure that it updates bm of any relevant issue changes (including contact details or any matter considered to be relevant criteria for membership).

2.2 Members, Associates and Student Members of bm must not act in such a way as to bring bm or the New Media Industry into disrepute.

2.3 Members may be required to enter into a non-disclosure agreement between bm and the other Members to protect each members confidentiality in any ideas or projects which are discussed at bm.

3. Annual Subscriptions

The current annual subscription rates are:

Please note that the cost of annual subscription will be reviewed by the board from time to time.

Members

Number of Employees Annual Subscription (+ vat)
1-5 £75
6-20 £150
21-50 £300
51+ £600

Associates:
No Charge

Student Members:
No Charge

3.1 All subscriptions must be paid on or before the date for payment set out on the invoice issued by bm for such payment.

3.2 Subscriptions are not refundable under any circumstances.

3.3 Further subscriptions are to be paid in respect of each further year of Membership (or Associate status if applicable) and the Board may vary subscription rates at any time.

4. Expulsion

4.1 The Board may expel any Member, or (where appropriate) terminate Associate or Student Member status, where that Member, Associate or Student Member breaches any of these Rules.

4.2 A Member, Associate or Student Member shall be entitled to be heard in its own defence to appeal against any expulsion by the directors or a committee of the directors provided that it gives bm written notice of such intention within 14 days from the date of expulsion. The decision of the directors (or the committee) on any such appeal shall be final.

5. Press comments, data protection and related matters

5.1 No Member, Associate or Student Member shall (itself or through any special interest group or committee or in any other manner) make any public comment on behalf of (or purportedly on behalf of) bmor bind or seek to bind bm without the prior written approval of the Board. The current directors on the Board may make public comment on behalf of bm.

5.2 No Member, Associate or Student Member shall use any trade mark or intellectual property right of bm (including the name bmedi@ and any logo(s) of bm) without the prior written approval of the Board. Members shall be entitled to use the bm logo and the words “Member of bmedi@” under licence on their website or letterhead whilst they are a Member of bm and subject to the right of the Board to terminate this licence at any time.

5.3 bm will use the information provided by Members, Associates and Student Members (including the information provided on application forms, as updated from time to time) (“Member Information”) for the following purposes: administration of membership records; advertising, marketing and public relations for bm and for third parties (selected at the discretion of the Board); accounts and records; consultancy and advisory services; education; fundraising; and trading / sharing personal information. bm may disclose Member Information to its agents or service providers for these purposes. bm may share Member Information with selected third parties. bm or such third parties may contact Members Associates or Student Members by mail, telephone, email or fax (using the contact details provided on your application form, as updated from time to time) with offers of goods or services or other information relating to the activities of bm or such third parties. If you do not wish your information to be used in this way or wish to amend or correct details please use the procedure and contact details specified in paragraphs 8,9 and 10 of the Privacy Policy on the bm website.

6. Promulgation and date of coming into force

6.1 These Rules were promulgated according to the Articles of Association of bm and were adopted by a resolution of the Board of Directors of bm on the 21 May 2004 and came into force on that date. These Rules will remain in force until supplemented or replaced by the Board of Directors of bm. The Board of Directors of bm may supplement or replace these Rules at any time at their discretion. These Rules shall not fetter any right, power or discretion of the Board provided in the Memorandum or Articles and in the case of any conflict between these Rules and the Memorandum or Articles the provisions of the Memorandum or Articles will prevail. Capitalised terms in these Rules shall have the meanings assigned to them in the Memorandum and Articles of Association of bm unless the context otherwise requires.

6.2 bm is a Company Limited by Guarantee. If you are accepted as a member of bm you agree that in the event of bm being wound up while you are a member, or within one year afterwards, you will undertake to contribute such amount as may be required, not exceeding the guaranteed sum of £1.00, for payment of the debts and liabilities of bm contracted before you ceased to be a member, and of the costs, charges and expenses of winding up, and for the adjustment of the rights of the contributors among themselves.